Frequently used shortcuts
| To do this | Press |
|---|---|
| Open a project file (display the Open dialog box). | Ctrl+F12 |
| Open a project file (display the Open tab in the Backstage view). | Ctrl+O |
| Save a project file. | Ctrl+S |
| Create a new project. | Ctrl+N |
| Activate the entry bar to edit text in a field. | F2 |
| Activate the menu bar. | F10 or Alt |
| Activate the project control menu. | Alt+Hyphen (-) or Alt+Spacebar |
Navigate views and windows
| To do this | Press |
|---|---|
| Activate the entry bar to edit text in a field. | F2 |
| Activate the menu bar. | F10 or Alt |
| Activate the project control menu. | Alt+Hyphen (-) or Alt+Spacebar |
| Activate the split bar. | Shift+F6 |
| Close the program window. | Alt+F4 |
| Display all filtered tasks or all filtered resources. | F3 |
| Display the Field Settings dialog box. | Alt+F3 |
| Open a new window. | Shift+F11 |
| Reduce a selection to a single field. | Shift+Backspace |
| Reset sort order to ID order and turn off grouping. | Shift+F3 |
| Select a drawing object. | F6 |
| Display task information. | Shift+F2 |
| Display resource information. | Shift+F2 |
| Display assignment information. | Shift+F2 |
| Turn on or off the Add To Selection mode. | Shift+F8 |
| Turn on or off Auto Calculate. | Ctrl+F9 |
| Turn on or off the Extend Selection mode. | F8 |
| Move left, right, up, or down to view different pages in the Print Preview window. | Alt+Arrow keys |
Use the main window
Use the following shortcuts to work in the main window in Project 2013, Project 2016, and Project for Microsoft 365. These shortcuts are not available in Project 2010.| To do this | Press |
|---|---|
| Switch between active dialog boxes and the main app. Only available to Project Online subscribers. | Alt+F6 |
| Open the context menu for the selected item (right-click menu). Only available to Project Online subscribers. | Shift+F10 |
| Activate the ribbon. Only available to Project Online subscribers. | F10 |
| Activate the view splitter. Only available to Project Online subscribers. | Alt+Shift+F6 |
| Display the autofilter drop-down menu for the selected column. Only available to Project Online subscribers. | Alt+Shift+F3 |
| Reapply the current filter. Only available to Project Online subscribers. | Ctrl+F3 |
| Open the on-object menu for the selected cell. Only available to Project Online subscribers. | Alt+Shift+F10 |
Use the Team Planner view
Use the following shortcuts to work in the Team Planner view in 2013, 2016, 2019, and Microsoft 365. These shortcuts are not available in Project 2010.| To do this | Press |
|---|---|
| Expand or collapse a resource row or a grouping row. Only available to Project Online subscribers. | Alt+Shift+Plus sign (+) or Minus sign (-) |
| Scroll the timescale left. Only available to Project Online subscribers. | Alt+Left arrow key |
| Scroll the timescale right. Only available to Project Online subscribers. | Alt+Right arrow key |
| Reschedule a scheduled task. Only available to Project Online subscribers. | Ctrl+Arrow keys |
| Open the task information dialog box. Only available to Project Online subscribers. | Select the task and press Enter |
| Reassign a task. Only available to Project Online subscribers. | Ctrl+Up or Down arrow key |
Use the Timeline view
Use the following shortcuts to work in the Timeline view in Project 2013, Project 2016, and Project for Microsoft 365. These shortcuts are not available in Project 2010.| To do this | Press |
|---|---|
| Cycle through the element types – task bar, milestone, callout, and timeline bar - when one of them is already selected. Only available to Project Online subscribers. | Tab key or Down arrow key |
| Cycle through the element types in the opposite order – timeline bar, callout, milestone, task bar - when one of them is already selected. Only available to Project Online subscribers. | Shift+Tab or Up arrow key |
| Go to the previous or next item of that type, for example, to the next milestone. Only available to Project Online subscribers. | Left or Right arrow key |
| Scroll the timescale left. Only available to Project Online subscribers. | Alt+Left arrow key |
| Scroll the timescale right. Only available to Project Online subscribers. | Alt+Right arrow key |
| Move the item up or down to the next channel or timeline bar. Only available to Project Online subscribers. | Ctrl+Up or Down arrow key |
| Open the task information dialog box. Only available to Project Online subscribers. | Shift+F2 |
Outline a project
| To do this | Press |
|---|---|
| Hide subtasks. | Alt+Shift+Hyphen (-) or Alt+Shift+Minus sign on the numeric keypad (-) |
| Indent the selected task. | Alt+Shift+Right arrow key |
| Show subtasks. | Alt+Shift+Equal sign (=) or Alt+Shift+Plus sign on the numeric keypad (+) |
| Show all tasks. | Alt+Shift+Asterisk on the numeric keypad (*) |
| Outdent the selected task. | Alt+Shift+Left arrow key |
Select and edit in a dialog box
| To do this | Press |
|---|---|
| Move between fields at the bottom of a form. | Arrow keys |
| Move into tables at the bottom of a form. | Left Alt+1 or Right Alt+2 |
| Move to the next task or resource. | Enter |
| Move to the previous task or resource. | Shift+Enter |
Select and edit in a sheet view
Edit in a view
| To do this | Press |
|---|---|
| Add a new task. Only available to Project Online subscribers. | Insert In Project 2010, not available. |
| Cancel an entry. | Esc |
| Clear or reset the selected field. | Ctrl+Delete |
| Copy the selected data. | Ctrl+C |
| Cut the selected data. | Ctrl+X |
| Delete the selected data. | Delete |
| Delete row that has a selected cell. | Ctrl+Minus sign on the numeric keypad (-) |
| Fill down. | Ctrl+D |
| Display the Find dialog box. | Ctrl+F or Shift+F5 |
| In the Find dialog box, continue to the next instance of the search results. | Shift+F4 |
| Use the Go To command (Edit menu). | F5 |
| Link tasks. | Ctrl+F2 |
| Paste the copied or cut data. | Ctrl+V |
| Reduce the selection to one field. | Shift+Backspace |
| Undo the last action. | Ctrl+Z |
| Unlink tasks. | Ctrl+Shift+F2 |
| Set the task to manually schedule | Ctrl+Shift+M |
| Set the task to auto schedule | Ctrl+Shift+A |
Move in a view
| To do this | Press |
|---|---|
| Move to the beginning of a project (timescale). | Alt+Home |
| Move to the end of a project (timescale). | Alt+End |
| Move the timescale left. | Alt+Left arrow key |
| Move the timescale right. | Alt+Right arrow key |
| Move to the first field in a row. | Home or Ctrl+Left arrow key |
| Move to the first row. | Ctrl+Up arrow key |
| Move to the first field of the first row. | Ctrl+Home |
| Move to the last field in a row. | End or Ctrl+Right arrow key |
| Move to the last field of the last row. | Ctrl+End |
| Move to the last row. | Ctrl+Down arrow key |
Move in the side pane
| To do this | Press |
|---|---|
| Move focus between the side pane and the view on the right side. | In Project 2013, Project 2016, and Project for Microsoft 365, F6 In Project 2010, Ctrl+Tab or Ctrl+Shift+Tab |
| Select different controls in the side pane if focus is in the side pane. | Tab key |
| Select or clear check boxes and option buttons if focus is in the side pane. | Spacebar |
Select in a view
| To do this | Press |
|---|---|
| Extend the selection down one page. | Shift+Page Down |
| Extend the selection up one page. | Shift+Page Up |
| Extend the selection down one row. | Shift+Down arrow key |
| Extend the selection up one row. | Shift+Up arrow key |
| Extend the selection to the first field in a row. | Shift+Home |
| Extend the selection to the last field in a row. | Shift+End |
| Extend the selection to the start of the information. | Ctrl+Shift+Home |
| Extend the selection to the end of the information. | Ctrl+Shift+End |
| Extend the selection to the first row. | Ctrl+Shift+Up arrow key |
| Extend the selection to the last row. | Ctrl+Shift+Down arrow key |
| Extend the selection to the first field of the first row. | Ctrl+Shift+Home |
| Extend the selection to the last field of the last row. | Ctrl+Shift+End |
| Select all rows and columns. | Ctrl+Shift+Spacebar |
| Select a column. | Ctrl+Spacebar |
| Select a row. | Shift+Spacebar |
| Move within a selection down one field. | Enter |
| Move within a selection up one field. | Shift+Enter |
| Move within a selection right one field. | Tab key |
| Move within a selection left one field. | Shift+Tab |
Select and edit in the entry bar
| To do this | Press |
|---|---|
| Accept an entry. | Enter |
| Cancel an entry. | Esc |
| Delete one character to the left. | Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the right. | Ctrl+Delete |
| Extend the selection to the end of the text. | Shift+End |
| Extend the selection to the start of the text. | Shift+Home |
| Turn on or off Overtype mode. | Insert |
Use a timescale
| To do this | Press |
|---|---|
| Move the timescale left one page. | Alt+Page Up |
| Move the timescale right one page. | Alt+Page Down |
| Move the timescale to beginning of the project. | Alt+Home |
| Move the timescale to end of the project. | Alt+End |
| Scroll the timescale left. | Alt+Left arrow key |
| Scroll the timescale right. | Alt+Right arrow key |
| Show smaller time units. | Ctrl+Forward slash on the numeric keypad (/) |
| Show larger time units. | Ctrl+Asterisk on the numeric keypad (*) |
Use a Network Diagram
| To do this | Press |
|---|---|
| Move to a different Network Diagram box. | Arrow keys |
| Add Network Diagram boxes to the selection. | Shift+Arrow keys |
| Move a Network Diagram box.
Note: You need to set manual positioning first. Select the box you want to move. Select Format, and then select Layout. Select Allow manual box positioning. |
Ctrl+Arrow keys |
| Move to the top Network Diagram box in the view or project. | Ctrl+Home or Shift+Ctrl+Home |
| Move to the lowest Network Diagram box in the project. | Ctrl+End or Shift+Ctrl+End |
| Move to the leftmost Network Diagram box in the project. | Home or Shift+Home |
| Move to the rightmost Network Diagram box in the project. | End or Shift+End |
| Move up one window height. | Page Up or Shift+Page Up |
| Move down one window height. | Page Down or Shift+Page Down |
| Move left one window width. | Ctrl+Page Up or Shift+Ctrl+Page Up |
| Move right one window width. | Ctrl+Page Down or Shift+Ctrl+Page Down |
| Select the next field in the Network Diagram box. | Enter or Tab key |
| Select the previous field in the Network Diagram box. | Shift+Enter |
Use OfficeArt objects
Use the following shortcuts to work with the OfficeArt objects in Project 2013, Project 2016, and Project for Microsoft 365. These shortcuts are not available in Project 2010.Move OfficeArt shapes
| To do this | Press |
|---|---|
| Nudge the shape up, down, right, or left. | Arrow keys |
| Increase the shape’s width by 10%. | Shift+Right arrow key |
| Decrease the shape’s width by 10%. | Shift+Left arrow key |
| Increase the shape’s height by 10%. | Shift+Up arrow key |
| Decrease the shape’s height by 10%. | Shift+Down arrow key |
| Increase the shape’s width by 1%. | Ctrl+Shift+Right arrow key |
| Decrease the shape’s width by 1%. | Ctrl+Shift+Left arrow key |
| Increase the shape’s height by 1%. | Ctrl+Shift+Up arrow key |
| Decrease the shape’s height by 1%. | Ctrl+Shift+Down arrow key |
| Rotate the shape 15 degrees to the right. | Alt+Right arrow key |
| Rotate the shape 15 degrees to the left. | Alt+Left arrow key |
Select and copy OfficeArt objects and text
| To do this | Press |
|---|---|
| Select an object (with text selected inside the object). | Esc |
| Select an object (with an object selected). | Tab key or Shift+Tab until the object you want is selected |
| Select text within an object (with an object selected). | Enter |
| Select multiple shapes | Press and hold Ctrl while you select the shapes |
| Select multiple shapes with text | Press and hold Shift while you select the shapes |
| Cut selected object. | Ctrl+X |
| Copy selected object. | Ctrl+C |
| Paste cut or copied object. | Ctrl+V |
| Paste special. | Ctrl+Alt+V |
| Copy formatting only. | Ctrl+Shift+C |
| Paste formatting only. | Ctrl+Shift+V |
| Paste special. | Ctrl+Alt+V |
| Group shapes, pictures, or WordArt. | Ctrl+G after you select the items that you want to group |
| Ungroup shapes, pictures, or WordArt. | Ctrl+Shift+G after you select the group that you want to ungroup |
| Undo the last action. | Ctrl+Z |
| Redo the last action. | Ctrl+Y |
| Add next object to a multi-selection. | Ctrl+Click |
| Adds next object to a multi-selection; allows selecting on textbox text to add the textbox to the multi-selection. | Shift+Click |
Edit OfficeArt text and textboxes
| To do this | Press |
|---|---|
| Collapse selection. | Esc |
| Select all text. | Ctrl+A |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one word to the right. | Ctrl+Delete |
| Undo. | Ctrl+Z |
| Redo. | Ctrl+Y |
| Move one word to the left. | Ctrl+Left arrow key |
| Move one word to the right. | Ctrl+Right arrow key |